V. Senior Advisory Council

MANDATE

The Real Property Institute of Canada (RPIC) Senior Advisory Council shall provide insight and guidance that support the Institute’s development and provision of professional development and other activities that are contemporary and relevant to the needs of Canada’s federal real property (RP) professional community.

ROLE

Established by RPIC’s Board of Directors, the Council shall serve as an autonomous think-tank and sounding board through which RPIC will obtain insight and advice on current and emerging issues, trends and policies influencing the federal real property workforce and workplace. The Council’s work is expected to inform and influence strategic decisions regarding the future direction and content of RPIC’s professional development and other programs.

Specifically, the SAC shall:

  • Enable the establishment of ongoing, effective communications between RPIC and federal real property senior management.
  • Promote RPIC to other senior leaders and broader community interests or partners.
  • Provide strategic advice to assist RPIC in fulfilling its mission and objectives, including helping to identify
  • RP workforce professional development gaps,
    • new approaches to real property practices,
    • sources of information and/or data,
    • access to current research,
    • employment opportunities for recent graduates/new RP professionals, and
    • other issues, trends or developments that may be of broader interest or importance to RPIC.
  • Provide input on existing RPIC program relevance, identify where adjustments may be needed, and/or recommend new activities or programs.
  • Identify collaborative opportunities between RPIC and the Government of Canada for the enhancement of RPIC programming and federal RP workforce professional development.

The SAC shall have authority to establish subcommittees or task forces as required to fulfil its responsibilities subject to the approval of any associated expenses by the RPIC Board of Directors. In so doing, terms of reference for any subcommittee(s) shall be established and incorporated into these Terms of Reference of the SAC as an appendix.

MEMBERSHIP

The membership of the SAC is intended to ensure that RPIC receives the benefit of timely, diverse and relevant perspectives related to its professional development programming and other services targeted to the federal RP workforce.

The SAC shall have a complement of up to twelve (12) members, comprised as follows:

  • Four (4) ex-officio members representing RPIC:
    • RPIC President – Co-Chair
    • RPIC ADM Champion – Co-Chair
    • RPIC First Vice President
    • RPIC Second Vice President
  • Up to seven (7) federal RP Senior Management Representatives, selected and appointed by the Co-Chairs
  • Up to two (2) members from the federal RP stakeholder community (e.g., from other levels of government, private sector, academia, or other organizations), the appointment of whom shall decrease the maximum complement of federal RP Senior Management Representatives accordingly
  • One (1) Entry-Level Professional Representative (senior student or new federal RP employee)

TERMS OF OFFICE

The SAC Co-Chairs are ex-officio and shall preside during their respective terms of office as RPIC President and RPIC ADM Champion.

All members of the Council serve at the pleasure of the Co-Chairs.

DUTIES

The SAC has no management and/or governance responsibilities and no budget/spending authority within RPIC.

Together, the SAC Co-Chairs shall:

  • Determine the agenda for all meetings
  • Preside at meetings
  • Submit SAC recommendations and/or updates on SAC activities to the RPIC Board
  • Review SAC meeting minutes

RPIC’s First Vice President shall:

  • Assume the SAC co-chair responsibilities of the RPIC President, in his/her absence
  • Share relevant information with the SAC regarding RPIC’s communications, community outreach and partnership activities

RPIC’s Second Vice President shall:

  • Share relevant information with the SAC regarding RPIC’s professional development programming and training activities, including performance data on RPIC professional development events and/or data collected from RPIC surveys

RP Senior Management Representatives shall:

  • Inform other SAC members on current or emerging developments expected to impact the RP professional community
  • Provide input on existing program(s) and/or the need to consider changes and/or establish new programs
  • Identify possible sources of information, data, research, funding and/or collaborative opportunities to enhance RPIC programming

Entry-Level Professional Representative shall:

  • Represent the interests of next generation federal RP professionals
  • Provide perspectives of entry-level, early career professionals during meetings

RESOURCES

The RPIC President shall ensure that the necessary financial and administrative resources are secured to support the Council’s activities.

The following RPIC personnel shall attend meetings as required and support the SAC’s work.

RPIC’s Executive Director shall:

  • Advise the RPIC President and/or SAC on matters related to RPIC’s governance, policies, and/or operations as relate to the SAC’s activity

RPIC’s Executive Advisor shall:

  • Act as Secretary to the Council, supporting the Co-Chairs in preparing and circulating meeting agendas and materials, and records of discussion/decisions
  • Contribute to SAC discussions regarding federal RP community issues/trends
  • Coordinate logistical or other support as may be required from RPIC’s association management company

MEETINGS / QUORUM

The Senior Advisory Council is expected to meet at least twice per year, at the call of the Co-Chairs.

Fifty percent (50%) of the members must be in attendance for a meeting to be official. Members who are unable to attend in person my attend by teleconference. No alternates may participate in place of members who are unable to attend meetings.

Questions en

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